University of Aberdeen 
Aberdeen, United Kingdom Offer Summary
The University of Aberdeen is seeking an Administration Coordinator for its Directorate of Research, Innovation and Enterprise. This role provides comprehensive administrative support across the directorate, focusing on Postgraduate Research College activities, training administration, meetings, finance, and travel. The coordinator serves as a primary contact for staff and stakeholders, handling enquiries and ensuring accurate procedural information. Responsibilities include coordinating cross-directorate activities, maintaining records, managing budgets, and preparing reports to support operational delivery. The position requires strong organizational, communication, and customer service skills, along with proficiency in Microsoft Office and university systems. Candidates must demonstrate accuracy, discretion, initiative, and the ability to work independently or collaboratively. The salary ranges from £28,763 to £31,861 per annum, depending on qualifications and experience. Applicants must be eligible to live and work in the UK. Applications close on 9 November 2026.
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Project Description
This is an exciting and varied role providing professional and comprehensive administrative support across the Directorate of Research, Innovation & Enterprise (RI&E), contributing to the effective delivery of its services, activities and strategic priorities. The postholder will support a varied portfolio of work, with particular responsibility for Postgraduate Research College (PGRC) activities, the administration of training and development provision, directorate meetings and events, finance, purchasing and travel.
Job Description
Acting as a key first point of contact for staff, students and external stakeholders, the postholder will respond confidently to routine and non-standard enquiries, provide clear and accurate procedural information, and ensure complex or sensitive matters are referred to the appropriate colleague or team. The role will work collaboratively across RI&E and with academic Faculties/Schools and Professional Services, coordinating activities and arrangements, maintaining accurate records and information, undertaking financial and budget administration, and preparing reports and other information to support effective operational delivery and decision-making.
The postholder will manage and prioritise a varied workload, working proactively and flexibly in response to changing priorities and demands. They will contribute to the continuous improvement of administrative systems, processes and ways of working, identifying opportunities to improve efficiency, consistency and the experience of colleagues and stakeholders.
The role requires a high level of accuracy and attention to detail, together with discretion, initiative and the ability to work independently and collaboratively. Excellent organisational, communication and customer service skills are essential, alongside confidence in using University systems, Microsoft Office applications and other digital tools to support effective administrative delivery.
Salary will be at the appropriate point on Grade 4, £28,763 - £31,861 per annum with placement according to qualifications and experience. The successful candidate will require to live and work in the UK.
Informal enquiries should be made to Rhiannon Thompson, Acting PGR College Manager, e-mail: r.thompson@abdn.a.uk
To apply online for this position visit Jobs
Job Reference Number: RAI156S
The closing date for the receipt of applications is 9 November 2026
The Directorate of Research, Innovation and Enterprise embraces a diverse working environment and recognises the many benefits this can bring. Applications from individuals from across all of the equality protected characteristics are encouraged.
Please Note
If you are unable to complete an application online, please contact the Recruitment Team (HRRecruitment@abdn.ac.uk) to make alternative arrangements for submitting your application within plenty of time before the advertised post closes.
